Faculty Handbook

Airline reservations

Study abroad faculty may book and direct-bill their airfare to the Office of Study Abroad any time prior to departure through Passageways Travel (formerly Spartan Travel), Anderson Travel, or STA Travel. It is your responsibility to schedule your own flight arrangements, which should be done as early as possible.

You may view and purchase airfares from Expedia, Orbitz, Travelocity, Southwest Airlines, and other airline Web sites via MSU’s two cluster agencies (Anderson Travel and Passageways Travel) accessible through MSU’s Travel Web site. You can direct bill business airline tickets booked through these Web sites and search virtually all options by going to only one Web site. Using either Anderson’s or Passageway’s Web site reduces the fee and still provides 24-hour travel agency support which is not available when booking directly through the various Web sites.

Should you choose not to direct bill, you may receive a travel advance at any time that will reimburse you for only your airfare, as long as you have attended an Emergency Preparedness Seminar. Please contact Belinda Singleton once you have proof of payment if you would like to be reimbursed prior to your normal travel advance (see below).

In all cases, the passenger receipt and paid invoice statement from the travel agency must be submitted when program expenses are reconciled after your return to campus. It is wise to keep boarding passes, and if you check in electronically at the airport ticket counter or through your computer, request a receipt.